Capture the expense
Employees prepare a report, attach receipts, and include the category and business purpose. Supported mobile workflows help field users capture details closer to when the expense occurs.
Velstra One / expenses
Expense management software for office and field teams.
Bring employee expense reporting, manager review, and payment preparation into a clear workflow. Velstra One Expenses keeps reports and receipts together so employees, managers, and accounting teams can follow the same record.
Velstra-hosted or customer-installed. Mobile app available.
The everyday workflow
Less chasing receipts. A clearer path to approval.
Built for equipment dealerships, rental operations, and service companies that need office and field work to stay connected.
Review and approve
Managers review submitted reports within the approval workflow. Categories, department, and branch information give reviewers context without chasing disconnected receipts.
Prepare for payment
Accounting teams can distinguish approved and payment-ready reports from drafts and submissions. Keep reporting and reimbursement status visible as the work moves forward.
Focused tools. Connected records.
What your team can do.
Start with one module or combine them as your business grows. Velstra One offers a la carte Signatures, Expenses, and Inspections.
Explore the Velstra One platform- Create employee expense reports with receipt attachments.
- Record expense categories, departments, branches, and business purpose.
- Move reports through a manager approval workflow.
- Follow draft, submitted, approved, and payment-ready states.
- Give accounting teams better reporting and reimbursement visibility.
- Use supported mobile expense capture and photo workflows in the field.
Your team. Your environment.
Flexible deployment, with field access.
Hosted by Velstra
Velstra can host the services for your business. Discuss your users, workflow, and service requirements with our team.
Ask about hosted deploymentInstalled in your environment
Velstra can install and configure the services in your environment, with the deployment scope agreed around your operational needs.
Ready for field users
The Velstra One mobile app supports workflows including inspections, expense capture, photos, and mobile-ready operational tools on phones or tablets.
Before you start
Common questions about expense management.
Can employees attach receipts to expense reports?
Yes. Employees can submit reports with receipt attachments and record categories, departments, branches, and business purpose.
How do expense approvals work?
Reports move through draft, submitted, approved, and payment-ready states. Managers review and approve reports, while accounting teams gain visibility for payment preparation.
Does payment-ready mean the software sends reimbursement payments?
Payment-ready describes a report status used for payment preparation. Discuss your reimbursement process and any accounting or payment integration requirements with Velstra during the demo.
Can we use Expenses without the other modules?
Yes. Expenses is available as a standalone module or together with Signatures and Inspections. Velstra can host the services or install and configure them in your environment.
Build the workflow you need.
Start with one module
See it with your workflow in mind.
Tell us how your team works. We will help identify the right module and deployment approach.