Document the starting condition
Use an inspection to record equipment condition, notes, and photos before it leaves the yard. Give office and field teams a consistent reference for the handoff.
Velstra One / inspections
Rental record keeping software for equipment operations.
Give your rental counter, service team, and field users a shared record of equipment condition. Velstra One Inspections brings photos, notes, outcomes, and inspection history into one connected workflow.
Velstra-hosted or customer-installed. Mobile app available.
The everyday workflow
A clearer record from rental checkout to return.
Built for equipment dealerships, rental operations, and service companies that need office and field work to stay connected.
Record the return
Capture a new condition record at rental check-in. Record inspection outcomes and observations so the next person reviewing the equipment has useful context.
Keep the history in view
Review previous inspections when questions arise or service documentation is needed. Keep the evidence of equipment condition together rather than scattered across messages and paper.
Focused tools. Connected records.
What your team can do.
Start with one module or combine them as your business grows. Velstra One offers a la carte Signatures, Expenses, and Inspections.
Explore the Velstra One platform- Record equipment condition before rental checkout and after return.
- Capture photos alongside inspection notes and outcomes.
- Keep inspection history available for later review and operational accountability.
- Support service documentation and field inspections from phones or tablets.
- Connect inspection work with the wider Velstra One platform as your needs grow.
Your team. Your environment.
Flexible deployment, with field access.
Hosted by Velstra
Velstra can host the services for your business. Discuss your users, workflow, and service requirements with our team.
Ask about hosted deploymentInstalled in your environment
Velstra can install and configure the services in your environment, with the deployment scope agreed around your operational needs.
Ready for field users
The Velstra One mobile app supports workflows including inspections, expense capture, photos, and mobile-ready operational tools on phones or tablets.
Before you start
Common questions about rental record keeping.
What rental records does Velstra One help keep?
The Inspections module captures equipment condition, photos, notes, inspection outcomes, and inspection history. It supports rental check-in/check-out, service, and field documentation.
Is this a complete rental booking or billing system?
This offering focuses on rental record keeping and equipment inspections. Booking, dispatch, billing, and accounting requirements should be discussed separately during a demo so the proposed scope matches your operation.
Can field users record equipment condition on mobile?
Yes. The Velstra One mobile app gives field users access to supported inspection workflows, photo capture, and operational documentation from phones or tablets.
Can we start with inspections only?
Yes. Inspections can be purchased separately as a focused solution, or combined with Signatures and Expenses. Velstra can host the services or install and configure them in your environment.
Build the workflow you need.
Start with one module
See it with your workflow in mind.
Tell us how your team works. We will help identify the right module and deployment approach.